Warehouse Manager

At Manuchar, our operations department is a fast-paced environment with a driven and focused team ensuring all process are carried out appropriately. The ideal candidate for this position would be someone who pays attention to details and thrives in a leadership role. 

The Job

Management

•  Ensure effective control by managing a combination of MSA staff and contract workers who will be working on a 24/7 four shift system.
• Ensure warehouse staff are always delivering on expectations.
• Develop staff through internal and external training to ensure personnel are delivering the best of the capabilities.
• Safeguard the warehouse operations and contents by monitoring security procedures and protocols.
• Manage and account for all receipts and despatches and communicate this effectively with the finance department.
•  Ensure warehouse staff participate in stock takes.
• Ensure involvement in all onsite projects.

Finance

• Market the warehousing service and achieve the monthly gross margin targets set to deliver against the annual budget expectations.
• Assist in the effective financial management of the warehouse and contribute to the same for the greater company.
• Manage and develop the budgets and P&L of the warehouse department.
• Ensure full adherence to the MSA procurement policy.
• Ensure accurate invoicing for 3PL.

Stock Rotation & Space Utilisation

• Continually maximize space utilization through effective stock rotation and stacking and storage principles. Where possible improve on the current standards.
• Ensure random checks and report aging stock to commercial and management to ensure FIFO guidelines are applied.
• Assist the inventory team on correct stock rotation to ensure there is 100% stock reporting.
• Planning, coordinating, monitoring and managing the movement of all incoming/outgoing goods.
• Active planning and forecasting on warehouse space and resources in line with shipments and deliveries, ensuring that unplanned space requirements are managed and mitigated before occurrence.
• Plan and conduct the stock counts as per MSA guidelines.
• Optimise metric tons per sqm.

Operational Requirements

• Ensure continuous improvement within the operation, ensuring that the operation always runs as efficient as possible to remain as cost effective as possible.
• Continuously target the reduction of operating costs.
• Ensure proper planning and engagement of staff and contract labour to meet operational requirements.
• Ensure vessel discharge/ loading requirements are met in line with vessel pre plan meetings.
• Control and ensure adherence to all systems and processes.
• Manage all SOPs and Work Instructions for all warehouse activities in line with SHERQ Department requirements.

SHERQ

• To manage and drive the QMS and ensure all incidents, accidents and non-conformances are reported and closed out per the SHERQ NCR process.
• Always maintaining SHERQ standards and record keeping (evidence of), inspection checklists, toolbox training, correct PPE and warehouse inductions as necessary
• Work closely with the SHERQ Department to ensure all processes and procedures are accurately followed.
• Ensure HSE is being complied to and maintained daily and delivering excellent housekeeping practices.
• Always ensure that the warehouse is safely locked down and safekeeping of assets within when there is no operational activity.

Reporting

• Conduct WMS variance analysis, investigate variances and prepare variance reporting/evidence as well as counter measures to be via our QMS.
• Evaluate and analyze returns to highlight deficiencies/deviations affecting the Warehouse operations and include this in the monthly report.
• Ensure daily production updates are communicated and provide monthly operational reports to management.

Damaged/ Expired Goods

• Ensure that the cargo is always protected in the warehouse through means of safe stacking, correct equipment, relevant packaging resources, competent operators etc.

Your Profile

Formal Schooling/Degree: 

Matric. 

• A completed Tertiary degree/diploma in Logistics and/or relevant tertiary education. 

Experience:

• Minimum of 5 years’ management experience in a similar environment.
• Medium/Large warehouse operations experience. 

Skills: 

• Good Financial, mathematical, and analytical skill sets.
• Excellent knowledge of handling dry bulk, breakbulk and palletised commodities required. 
• Excellent leadership and development skills to assist in the developing of staff to promote a succession plan across all levels.
• Advanced knowledge of Microsoft Office. 
• Willingness to lead by example and when/where necessary get involved at floor level to ensure delivery at the correct standard and/or method.
• Sound knowledge and experience to engage with customers and suppliers on all levels. 
• Excellent knowledge of running warehouses and managing high level of stock rotation.
• Profit and Loss management experience including budgeting in department.

Manuchar Offers

• Fringe benefits include Medical Aid, Gap Cover and Provident Fund.
• A vibrant, high-energy environment, where taking ownership with a proactive, hands-on attitude is encouraged.