Admin Clerk

Durban, South Africa

At Manuchar, our Admin team are energetic and always ready to take on a new challenge. This position is ideal for someone who able to complete generic administrative duties, assist with procurement, manage office supplies and general housekeeping.

The Job

General Duties

  • Ensure reporting for duty on time and to notify the manager of any late coming or absence prior or during your shift.
  • Ensure good housekeeping practices is maintained in your area of responsibility.
  • Work closely with cleaning staff to make sure that your area of responsibility is always kept clean and presentable.
  • Managing of all office and warehouse supplies by ensuring stationery and cleaning consumables are locked away and issuing of items are controlled and recorded. Regular stock takes to be conducted.
  • Be Instrumental in cost saving for the company.
  • Provide backup assistance to Stock Controller to cover breaks and leave periods.
  • Reduce accruals by receipting to ensure all costs are in the correct fiscal period.
  • Responsible for placing orders through the approved Purchase Order requisition.
  • Validate goods received, sign and send proof of delivery to procurement for processing.

Assisting Stock Controllers

  • Assist Stock Controllers with the following:
    Assist with receiving of deliveries by printing the warehouse shipment documents/ releases.
  • Validating releases and processing Delivery Notes / IBTs accurately.
  • Capturing of all intake schedules and unpack reports.
  • Monitor stock aging and conduct FIFO control on a weekly basis.
  • Re-bagging requests.
  • Opening of files on the Manuchar ERP system.
  • Capturing daily Production and Through-Put data.
  • Capturing of intake schedules and record of received tally sheets.
  • Updating stock reports – receipts and dispatches.
  • Preparation of Import and Export documentation/s ie: packing list
  • Completing and sending of unpack reports within 24hours on receipt of stock.

Assist with Stock Counts by:

  • Providing daily stock update reports to Warehouse Manager.
  • Conducting daily cycle counts based on locations.
  • Ensure that the physical stock matches the MCR report.

Assist with Customer Communication by:

  • Ensure communication with both internal and external customers are done timeously and professionally.
  • Always attend to customers or visitors professionally.
  • Receive warehouse shipment instructions from Commercial and must ensure that the instructions are followed according to the release.

Sales Orders

  • Assist in the Creation of Warehouse invoices for services provided daily.
  • Ensure that the correct business case and cost centres are used on the invoice and that the rates are correctly applied.
  • Ensure that Invoices are validated by warehouse Supervisor/ Manager and then batched with delivery notes / supporting schedules.
  • Posted invoices to be sent to customers with supporting documentation.

Documentation

  • Ensure that all documents are filed in accordance with the requirement of Internal Audit.
  • Check all documents have correct customer details.
  • Assisting warehouse manager in securing documentation (archiving/ discarding of old documents).

Your Profile

Formal Schooling/Degree Minimum: 

  • Matric Certificate

Experience:

  • 1 – 2 years similar experience

Skills:

  • Analytical, accuracy and attention to detail are important skills sets.
  • Computer Literacy, must be comfortable working with spreadsheets – Excel experience required (must be able to do basic formulas)
  • Prompt and responsive in an efficient manner – Time Management skills.
  • Good communication skills must convey information effectively to other departments.
  • Listening skills, must also pay attention to instructions given.

Manuchar Offers

  • Fringe benefits include Medical Aid, Gap Cover and Provident Fund.
  • A vibrant, high-energy environment, where taking ownership with a proactive, hands-on attitude is encouraged.

Application Closing Date: 6th December 2024

Apply here

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