Admin Clerk

At Manuchar, our Admin team are energetic and always ready to take on a new challenge. This position is ideal for someone who able to complete generic administrative duties, assist with procurement, manage office supplies and general housekeeping.

The Job

General Duties

• Ensure reporting for duty on time and to notify the manager of any late coming or absence prior or during your shift.
• Ensure good housekeeping practices is maintained in your area of responsibility.
• Work closely with cleaning staff to make sure that your area of responsibility is always kept clean and presentable.
• Managing of all office and warehouse supplies by ensuring stationery and cleaning consumables are locked away and issuing of items are controlled and recorded. Regular stock takes to be conducted.
• Be Instrumental in cost saving for the company.
• Provide backup assistance to Stock Controller to cover breaks and leave periods.
• Reduce accruals by receipting to ensure all costs are in the correct fiscal period.
• Responsible for placing orders through the approved Purchase Order requisition.
• Validate goods received, sign and send proof of delivery to procurement for processing.

Assisting Stock Controllers

• Assist Stock Controllers with the following:
  Assist with receiving of deliveries by printing the warehouse shipment documents/ releases.
• Validating releases and processing Delivery Notes / IBTs accurately.
• Capturing of all intake schedules and unpack reports.
• Monitor stock aging and conduct FIFO control on a weekly basis.
• Re-bagging requests.
• Opening of files on the Manuchar ERP system.
• Capturing daily Production and Through-Put data.
• Capturing of intake schedules and record of received tally sheets.
• Updating stock reports – receipts and dispatches.
• Preparation of Import and Export documentation/s ie: packing list
• Completing and sending of unpack reports within 24hours on receipt of stock.

Assist with Stock Counts by:

• Providing daily stock update reports to Warehouse Manager.
• Conducting daily cycle counts based on locations.
• Ensure that the physical stock matches the MCR report.

Assist with Customer Communication by:

• Ensure communication with both internal and external customers are done timeously and professionally.
• Always attend to customers or visitors professionally.
• Receive warehouse shipment instructions from Commercial and must ensure that the instructions are followed according to the release.

Sales Orders

• Assist in the Creation of Warehouse invoices for services provided daily.
• Ensure that the correct business case and cost centres are used on the invoice and that the rates are correctly applied.
• Ensure that Invoices are validated by warehouse Supervisor/ Manager and then batched with delivery notes / supporting schedules.
• Posted invoices to be sent to customers with supporting documentation.

Documentation

• Ensure that all documents are filed in accordance with the requirement of Internal Audit.
• Check all documents have correct customer details.
• Assisting warehouse manager in securing documentation (archiving/ discarding of old documents).

Your Profile

Formal Schooling/Degree Minimum: 

• Matric Certificate

Experience:

• 1 – 2 years similar experience

Skills:

• Analytical, accuracy and attention to detail are important skills sets.
• Computer Literacy, must be comfortable working with spreadsheets – Excel experience required (must be able to do basic formulas)
• Prompt and responsive in an efficient manner – Time Management skills.
• Good communication skills must convey information effectively to other departments.
• Listening skills, must also pay attention to instructions given.

Manuchar Offers

• Fringe benefits include Medical Aid, Gap Cover and Provident Fund.
• A vibrant, high-energy environment, where taking ownership with a proactive, hands-on attitude is encouraged.