Stock Controller
Durban and Johannesburg, South Africa
At Manuchar, the purpose of the Stock Controller is to administer effective stock control practices. Maintain a steady control of receiving; dispatching and effective communication with customers & internal stakeholders.
The job
Receiving
- Ensure all receiving notification are timeously obtained from various departments & customers.
- Generate a hardcopy file with all necessary documentation per shipment and register onto BC were required.
- Track shipment/truck arrival dates and communicate to operations team.
- Work closely with the warehouse team to oversee the efficient receipt, storage.
- Any non-conforming products received, needs to be co-ordinated by Stock Controller i.e., cargo to be physical inspected and photographed and communicated to the respective customer within 12 hours of receipt.
- Ensure that all stock is properly labelled and stored.
Stock Control
- Capture all receipts onto intake schedule and formulate stock reports per customer.
- Generate accurate reports on stock level.
- Update Production schedule.
- Daily reporting of Stock on Hand to customers & various departments before 10:00am.
- Maintain accurate records of all stock movements.
- Manage inventory and stock levels for the warehouse.
- Identify and report any stock shortages or issues.
- Liaise with suppliers and customers regarding stock levels and collections.
- Implement and maintain efficient inventory control procedures, including stock rotation, first-in-first-out (FIFO) principles, and proper storage practices in line with customer specifications.
- Monitor and track slow-moving or obsolete stock, by formulating a stock age analysis which enables efficient control of aging stock.
- Update online folder throughput.
- Update online folder SQM Utilisation.
- Verifying shipments handled for the month and preparing invoicing schedules.
- Validating figures and complying invoicing schedules for 3pl at wisely and external warehouse.
- Invoicing all 3pl clients at wisely and external warehouses.
- Open business cases’.
- Closing off shipments on the online shipment registers from active to closed.
Administration
- Follow up on pre-payments with finance also ensuring that all funds are received prior to deliveries and invoiced accordingly, and proper Internal process has been followed between warehousing/transport staff and finance department.
- Ensure that all purchase orders are received from clients prior to dispatching, checking all conditions are satisfying.
- Accurate processing of sales orders and quotes to customers.
- Follow up on all stock levels of relevant products and monitoring of incoming shipments to fulfil customer requirements as per sales forecast.
- Accurate invoicing of orders within 24 hours, posting of invoice groups on the ERP system and emailing invoices to customers in a timely manner to meet Finance procedures.
- Avoid any order processing mistakes in terms of product grade, weighbridge quantity, batch numbers as per FIFO rules, pricing, delivery date, etc.
Dispatch
- Ensure all dispatching notifications are timeously obtained from various departments & customers.
- Generate a hardcopy file with all necessary documentation per shipment and register onto BC were required.
- Track shipment/truck dispatches dates and communicate to operations team.
- Work closely with the warehouse team to oversee the efficient dispatch of cargo in line with customer specifications.
- Update Stock Report in line with dispatches and communicate to various customers before 10:00am.
- Scan delivery notes and compile export packing list were applicable and submit to customer before 10:00am.
- Follow up with clients for payments: call or email 3PL clients to find out when payments will be made.
- Compile storage charges for 3pl warehouse for them to send us invoices for us to send to procurement to raise a PO.
Procurement
- Support the purchasing team with adherence to procurement policies when requesting purchase order creation.
Invoicing
- Ensure all completed Business Cases are invoiced timeously within the month of completion.
- This is to ensure revenue/expenses are apportioned within the month.
Compile Accrual & Deferral Provisions.
Stock Counts
- Conduct cycle counts daily/weekly.
- Ensure a monthly stock count per customer is concluded and reported to management.
- Investigate and report any discrepancies immediately.
- Be organised and ensure the efficient running of Stock Counts and investigations.
Reporting
- Compile Monthly Throughput & Square Meterage Report.
- Any other report required by the business.
SHEQ
- Ensure good housekeeping practices are always maintained by the team when handling customer goods.
- Demonstrate through actions the importance of Safety.
- Comply with site waste management procedures.
- Enforce relevant Site Safety Policies & Rules.
Your profile
- Minimum: Matric Certificate
- 1 – 2 years similar experience
- Computer Literacy and Excel experience required
- Analytical, accurate and attention to detail is critical
Manuchar offers
- Fringe benefits include Medical Aid, Gap Cover and Provident Fund.
- A vibrant, high-energy environment, where taking ownership with a proactive, hands-on attitude is encouraged.